The War Archive Privacy Policy

Last modified: January 2nd 2025

The War Archive Foundation. (“The War Archive,” the “Company,” “Our,” “We,” and “Us”) respects your privacy and is committed to protecting it through our compliance with this policy.

This policy is designed to help you understand what personal information we collect from you when you visit our Website, access our mobile applications, or otherwise use our services. It describes the types of information we may collect from you or that you may provide when you visit the Website thewararchive.org (our "Website") and our practices for collecting, using, maintaining, protecting, and disclosing that information.

Please read this policy carefully to understand our policies and practices regarding your information and how we will treat it. If you disagree with our policies and practices, your choice is not to use our Website. By accessing or using this Website, you agree to this privacy policy. This policy may change occasionally (see Changes to Our Privacy Policy). Your continued use of this Website after we make changes is deemed an acceptance of those changes, so please check the policy periodically for updates.

What (and who) this policy applies to

This policy applies to the information we collect on this Website by email, text, and other electronic messages between you and this Website, through mobile and desktop applications you download from this Website, which provides dedicated non-browser-based interaction between you and this Website when you interact with our advertising and applications on third-party websites and services if those applications or advertising include links to this policy when you utilize our Application Programming Interface (API) or otherwise leverage any of our services.

It does not apply to information collected by us offline or through any other means, including on any other websites operated by the Company or any third party, including our affiliates and subsidiaries; or any third parties, including through any application or content (including advertising) that may link to or be accessible from or through the Website.

We provide this Website and our services to adults and children above the age of 13. We do not knowingly collect personal information from children under the age of 13 and no one under the age of 13 may provide any personal information to or on the Website. Accordingly, if you are under 13, do not use or provide any information on this Website or through any of its features, register on the Website, make any purchases through the Website, or provide any information about yourself to us, including your name, address, telephone number, email address, or any screen name or user name you may use. If we learn we have collected or received personal information from a person under 18 without verification of parental consent, we will delete that information. If you believe we might have any information about a child under 13, please contact us at info@akukobiafra.com.

The information we collect and how we collect them

We generally collect personal information while providing products or services to you, performing due diligence checks in connection with our products or services, or considering the possible services we might provide to you. We also collect personal information about you when you visit or use our Website and when you use our web and mobile applications.

We collect or obtain your personal information because you give it to us (for example, through a form on our Website) or because other people give that information to us (for example, third-party service providers that we use to help operate our Website). We may also collect or obtain personal information from you by inference from how you interact with us. In order to improve your experience when you use our Website and to ensure that it is functioning effectively, we (or our service providers) also use cookies (small text files stored in a user's browser) and web beacons (small graphic images that are placed on a website and used to monitor a user's interaction with that website) which may collect personal information.

In some cases, we may also collect personal information about you indirectly from third parties, including but not limited to (i) your references, (ii) third parties such as providers of Know-Your-Customer (“KYC”) or Anti-Money Laundering/Countering the Financing of Terrorism or Countering the Proliferation of Weapons of Mass Destruction (“AML/CFT/PFWMD”) services which we use to help us meet our regulatory obligations; (iii) background check providers which we sometimes use to verify your identity when you apply for a product of ours; (iv) third-party service providers that help us to operate our Website; (v) your banks and financial institutions and (vi) credit reference organizations.

Additional information on how we use cookies and other tracking technologies and how you can control these can be found in ourCookie Policy, which is included at the end of this document.

Specific categories of personal information we collect

The personal information we may collect varies depending on the nature of your interaction between us. Typically, the categories of personal information we collect include:

Identity Data such as first name, maiden name, last name, username or similar identifier, gender, marital status, title, date of birth, BVN, passport number and other national ID numbers, employment details (for example, the organization you work for, your job title); family circumstance.
Contact Data such as your address, email address, country of residence, and telephone numbers.
Technical Data such as internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website.
Profile Data such as your username and password, product or service requests made by you, your interests, preferences, feedback, and survey responses.
Usage Data such as details of how you use any product or service provided by The War Archive, details of how you like to use our Website or the interactive products, tools, other technology or services we provide to you or our clients, and websites that you visited before and after visiting our Website, details of how you like to interact with us, and similar information.
Marketing and Communications Data, such as your preferences in receiving marketing from us and our third parties and your communication preferences.
Other personal data contained in archives, documents, comments, reviews, historical accounts, photographs, documents, or other materials (“User Content”) that you may provide to us.

We may collect ‘sensitive’ or ‘special categories’ of personal information as part of KYC or AML/CFT/PFWMD checks that we must conduct based on regulatory requirements. In some rare circumstances, we will also gather other ‘sensitive’ or ‘special categories’ of personal information about you because you volunteer that information to us (for example, it appears in a copy of your resume/CV that you upload to our Website). In most circumstances, ‘sensitive’ or ‘special categories’ of personal information we collect from you are needed to meet other legal or regulatory obligations of ours or to provide you with the products or services requested by you.

What you need to know about Third-Party uses

Some content or applications, including advertisements, on the Website are served by third parties, including advertisers, ad networks and servers, content providers, and application providers. These third parties may use cookies alone or in conjunction with web beacons or other tracking technologies to collect information about you when you use our Website. The information they collect may be associated with your personal information, or they may collect information, including personal information, about your online activities over time and across different websites and other online services. They may use this information to provide you with interest-based (behavioral) advertising or other targeted content.

We do not control these third parties' tracking technologies or how they may be used. You should contact the responsible provider directly if you have any questions about an advertisement or other targeted content. For information about how you can opt out of receiving targeted advertising from many providers, see Choices About How We Use and Disclose Your Information.

How we use your information

We use information that we collect about you or that you provide to us, including any personal information:

To present our Website and its contents to you.
To provide you with information, products, or services that you request from us.
To fulfill any other purpose for which you provide it.
To carry out our obligations and enforce our rights arising from any contracts entered into between you and us.
To notify you about changes to our Website or any products or services we offer or provide through it.
To allow you to participate in interactive features on our Website.
In any other way, we may describe when you provide the information.
For any other purpose with your consent.

What you need to know about User Consent

When you submit User Content to us, we may collect and process the information associated with that submission. This includes any personal data you voluntarily include within the content, such as your name, email address, or other identifying details. User Content submitted to us is used to fulfill our mission of providing historical information and educational resources related to the Nigerian-Biafran War.

Specifically, we may (a) incorporate User Content into our archives, exhibits, or educational materials, (b) display, publish, or share User Content on our website or through other authorized platforms, or (c) use such User Content for promotional purposes consistent with our nonprofit mission. Any personal data included in User Content will be handled in accordance with this Privacy Policy and applicable data protection laws.

By submitting User Content, you acknowledge and consent to its potential public display and use in educational and historical contexts. If you include personal data in your submission, you understand that such data may also be visible to the public unless you specifically request otherwise at the time of submission.

We strongly advise against including sensitive personal data (e.g., health information, financial details, or government identifiers) in your User Content unless absolutely necessary and relevant to the historical narrative. If such sensitive data is included, you do so at your own discretion and with the understanding that it may become part of public records, subject to our review and discretion. Where possible, we will minimize the collection of personal data within User Content and anonymize submissions before public use to protect your privacy. However, the responsibility for excluding unnecessary personal data lies with the user at the time of submission.

The legal grounds we rely on for processing your information

We are required by law to set out the legal grounds on which we rely to process your data.

We will only use your data as allowed by law. Usually, we will use your data in the following circumstances:

Where you consent to our use of your data
Where it is necessary to fulfill contractual obligations that we owe towards you or to take pre-contractual steps at your request.
Where we need to comply with a legal obligation.
Where we need to protect your vital interest or the vital interest of another individual
Where it is in the interest of the general public to process your data

To the extent that we process any sensitive personal information relating to you for any of the purposes outlined above, we will do so because (1) you have given us your explicit consent to process that information; (2) the processing is required for the protection of your vital interests. (3) processing is necessary for reasons of substantial public interest based on applicable law (for example, where we are required by law or regulatory requirements to process that information to ensure we meet our KYC and AML/CFT/PFWMD; or (4) the processing is necessary for the establishment, exercise or defense of legal claims. The legal grounds for processing personal information outlined above are consistent with the Delaware Personal Data Privacy Act, the California Consumer Privacy Act, the New York Privacy Act, the Nigeria Data Protection Act, and the General Data Protection Regulation.

How we disclose your information

We may disclose aggregated information about our users and information that does not identify any individual without restriction.

We may disclose personal information that we collect or you provide as described in this privacy policy:

To our subsidiaries and affiliates.
To contractors, service providers, and other third parties we use to support our business and who are bound by contractual obligations to keep personal information confidential and use it only for the purposes for which we disclose it to them.
To a buyer or other successor in the event of a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of The War Archive's assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which personal information held by Akụkọ Biafra about our Website users is transferred.
To trusted academic, historical, or other partners for purposes aligned with our mission, provided such sharing complies with applicable privacy laws. We contractually require these third parties to keep personal information confidential and use it only for the purposes for which we disclose it to them. For more information, see Choices About How We Use and Disclose Your Information.
To fulfill the purpose for which you provide it. For example, if you give us an email address to use the "email a friend" feature of our Website, we will transmit the contents of that email and your email address to the recipients.
For any other purpose disclosed by us when you provide the information.
With your consent.

We may also disclose your personal information:

To comply with any court order, law, or legal process, including responding to any government or regulatory request.
To enforce or apply our terms of use and other agreements, including for billing and collection purposes.
If we believe disclosure is necessary or appropriate to protect the rights, property, or safety of The War Archive, our customers, or others. This includes exchanging information for fraud protection and credit risk reduction with other companies and organizations.

We require all third parties to respect the security of your personal information and treat it in accordance with the law. We do not allow our third-party service providers to use your personal information for their own purposes and only permit them to process it for specified purposes and in accordance with our instructions.

Choices about how we use and disclose your personal information

We strive to provide you with choices regarding the personal information you provide us with. We have created mechanisms to provide you with the following control over your information:

Tracking Technologies and Advertising. You can set your browser to refuse all or some browser cookies or to alert you when cookies are being sent. If you disable or refuse cookies, please note that some parts of this site may be inaccessible or malfunctioning.
Disclosure of Your Information for Third-Party Advertising. If you do not want us to share your personal information with unaffiliated or non-agent third parties for promotional purposes, you can opt out using any method provided by us or by third parties. You can also always opt-out by logging into the Website and adjusting your user preferences in your account profile, checking or unchecking the relevant boxes, or sending us an email with your request to info@akukobiafra.com.
Promotional Offers from the Company. If you do not wish to have your email address/contact information used by the Company to promote our own or third parties' products or services, you can opt-out by checking the relevant box located on the form on which we collect your data or at any other time by logging into the Website and adjusting your user preferences in your account profile by checking or unchecking the relevant boxes or by sending us an email stating your request to info@akukobiafra.com. If we have sent you a promotional email, you may send us a return email asking to be omitted from future email distributions.
Targeted Advertising. If you do not want us to use information that we collect or that you provide to deliver advertisements according to our advertisers' target-audience preferences, you can opt-out by sending us an email stating your request to info@akukobiafra.com.

We do not control third parties' collection or use of your information to serve interest-based advertising. However, these third parties may provide you with ways to choose not to have your information collected or used.

Accessing and Correcting Your Information

You can review and change your personal information by logging into the Website and visiting your account profile page.

You may also send us an email at info@akukobiafra.com to request access to, correct, or delete any personal information that you have provided to us. We cannot delete your personal information except by also deleting your user account. We may not accommodate a request to change information if we believe the change would violate any law or legal requirement or cause the information to be incorrect.

How we protect your information

We have implemented measures designed to secure your personal information from accidental loss and from unauthorized access, use, alteration, and disclosure. All information you provide to us is stored on our secure servers behind firewalls.

The safety and security of your information also depend on you. Where we have given you (or where you have chosen) a password for access to certain parts of our Website, you are responsible for keeping this password confidential. We ask you not to share your password with anyone. We urge you to be careful about giving out information in public areas of the Website like message boards. The information you share in public areas may be viewed by any user of the Website.

Unfortunately, the transmission of information via the Internet is not completely secure. Although we do our best to protect your personal information, we cannot guarantee the security of your personal information transmitted to our Website. Any transmission of personal information is at your own risk. We are not responsible for circumvention of any privacy settings or security measures contained on the Website.

How we keep your information

All personal information you provide to us may be stored on our secure cloud-based data storage as well as on our premises, off-site based locations, and network-accessible storage, which includes external drives only for authorized users.

By providing your personal information, you agree to this transfer, storage, or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy.

We will hold your personal information for as long as necessary to fulfill the purpose for which it was collected or to comply with any legal, regulatory, tax, accounting, reporting requirements, or internal policy requirements. We endeavor to dispose of your personal information once we have concluded that we no longer require your data in connection with the purpose for which it was collected and that disposing of such personal information would not expose us to any actions or claims. If you wish to request the removal or redaction of personal data from your submission, you may contact us, and we will assess your request in accordance with legal and operational requirements.

Your rights and how to contact us

You have various rights in relation to your personal information. In particular, you have a right to:

object to the processing of your personal information
request a copy of personal information we hold about you
ask that we update the personal information we hold about you or correct such personal information that you think is incorrect or incomplete
ask that we delete personal information that we hold about you or restrict the way in which we use such personal information
withdraw consent to our processing of your personal information (to the extent such processing is based on consent)

To exercise any of your rights, or if you have any other questions about our use of your personal information, please e-mail info@akukobiafra.com

What happens if there is a breach

In the event of a breach of security leading to accidental or unlawful destruction, loss, alteration, unauthorized disclosure of, or access to your personal information, we shall report the details of such breach to the relevant regulatory agencies.

Where we ascertain that such breach is detrimental to your rights and freedoms in relation to your personal information, we shall, within 7 (Seven) days of knowledge of the occurrence of such breach, take steps to inform you of the breach, the risk to your rights and freedoms resulting from such breach and any course of action to remedy said breach.

What you should know about Cookies

We use cookies on our Website to improve the user experience. Cookies are small text files. They are commonly downloaded to your computer or mobile device by websites that you visit. They enable the website to tag your device and recognize it as you move around the site (and potentially when you return at a later date) so that, for example, you do not have to re-enter your password each time you move between pages of the website. If you do not wish to receive cookies, you can set your web browser to disable cookies. As explained above, cookies help you to get the most out of our Website. If you decide to disable cookies, you may find that certain aspects of our Website do not work as expected. If you do not want information collected using cookies, there is a simple procedure in most browsers that allows you to decline the use of cookies.

Changes to our Privacy Policy

This Privacy Policy may be updated from time to time for any reason. The date the privacy policy was last revised is identified at the top of the page. You are responsible for ensuring we have an up-to-date, active, and deliverable email address for you and for periodically visiting our Website and this privacy policy to check for any changes.

The Privacy Policy was last updated on 1st January 2025.

Contact Information

To ask questions or comment about this privacy policy and our privacy practices, contact us at: info@akukobiafra.com

To register a complaint or concern, please contact us at info@akukobiafra.com.

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